The declaration in 5 steps

Each year, producers and importers are required to declare to Valumat the number of mattresses put on the Belgian market in the previous year. This declaration is made via a secure online application. To access it, members receive an email containing a unique code which enables them to log in and fill in their declaration.

The declaration must be completed by 31 March, the deadline for submitting the actual quantities of mattresses put on the market in the previous year, known as the «reference year». This declaration must be renewed each year before 31 March following the reference year.

1. At the beginning of the calendar year, Valumat sends members an email containing a unique code.
2. You must carefully follow the instructions provided to connect to the online application.
3. On the validation screen, you must enter your code and email address.
4. You will then receive a secure link to the declaration directly in your inbox.
5. Simply click on the link to complete your declaration.

Need help completing your declaration?

Don’t worry! You can refer to the explanatory note to the declaration or contact us for help.

see the explanation here

Invoicing and payment

Invoicing of fees and payment deadlines 2024-2025

First invoice: the 2024 statement* In April 2025, Valumat will send members a statement for the previous year (2024). This statement corresponds to the difference between the actual membership fee for 2024 (see 2024 declaration) and the instalments already invoiced and paid for the same year. The invoice resulting from this statement is payable within 30 days.

Three advance invoices for 2025:

Valumat will send members three advance invoices for 2025 simultaneously. The total amount of this advance on financing is calculated as follows: number of mattresses put on the market in Belgium in 2024 x 2025 rates.

1. The first invoice, corresponding to 25 % of the total amount, is due on 31 May 2025.
2. The second invoice, also corresponding to 25 % of the total amount, must be paid on 31 August 2025.
3. The third invoice, representing 25 % of the total amount, will fall due on 30 November 2025.

In practice, this means that only 75 % of the advance on financing for 2025 will be due in 2025. The remaining balance of 25 % will be invoiced in April 2026, at the same time as the final statement for 2025. The 2025 statement corresponds to the difference between the actual membership fee for 2025 and the instalments already invoiced and paid for this period.

This invoicing method is designed to reduce pre-financing for members, while allowing immediate recovery of the VAT charged.

Do you have any other questions?

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